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Crafting your perfect RPO partnership: Top tips for a winning RFP process

Crafting your perfect RPO partnership: Top tips for a winning RFP process

Content Team

So, you’ve decided it’s time to engage a quality RPO partner and conduct a Request for Proposal (RFP) to find the right fit. Crafting a robust RFP is crucial to ensuring you find the right partner who can deliver value, efficiencies, and a long-term strategic alliance. To make this effort effective and thorough, here are our top tips for the RFP process in finding the ideal recruitment partner for your organization. 

Tip 1: Focus on business goals and objectives

Lead your RFP with clear articulation of business goals, objectives, and measurements rather than a laundry list of requirements. A genuine partner will seek to understand your organization’s pain points, project importance, and desired outcomes, so making sure your criteria is fit-for-purpose is crucial. Emphasizing the “why” behind the project fosters alignment and ensures proposals are anchored in shared understanding and mutual objectives. 

Tip 2: Allow adequate response time

While it’s inevitable that the RFP process will be subject to time constraints, pressuring vendors to rush their responses can lead to inaccurate estimates and overlooked details. By providing potential partners with at least 30 days to prepare comprehensive proposals, especially for complex RPO solutions, you will ultimately receive better quality responses. Since you will likely have several stakeholders evaluate proposals, you will make the most of your time by receiving well though-out proposals. 

Tip 3: Evaluate collaboration through work sessions

Initiating a working session or series of focus groups to foster authentic dialogue between your team and prospective RPO partners are fantastic ways to gauge collaboration styles and whether or not these are synonymous with your internal culture. These sessions also offer invaluable insights into a vendor’s own work style and allow for a deeper understanding of expectations. Engaging in direct interaction helps identify efficiencies, best practices, and areas for improvement that may not surface in a written response alone and may help to uncover core competencies of prospective partners. 

Tip 4: Ensure relevant experience leads the process

RFPs should not be solely driven by generic templates but rather, tailored to reflect your organization’s unique needs. Avoid generic, surface level questions, and prioritize working with a team who understand the intricacies of talent acquisition and can effectively assess vendor capabilities. Consider conducting a preliminary Request for Information (RFI) session with selected providers to gauge compatibility and alignment with your objectives before requesting full RFPs. These interactions offer valuable insights into potential partnerships and help solidify relationships based on demonstrated success.

Ultimately, crafting a well-defined RFP streamlines the selection process and paves the way for a successful and enduring partnership. It’s not merely about cost or superficial features but about aligning with innovative partners who are committed to delivering tangible business value. By focusing on these tips, you can navigate the RFP process with confidence and secure a trusted RPO and talent acquisition partner, poised to drive exceptional outcomes and organizational success.

If you are about to embark on an RFP process and looking for guidance on designing a process that delivers an exceptional partnership, speak to one of our Talent Experts today

Hudson RPO

Content Team

The Hudson RPO Content Team is made up of experts within the Talent Acquisition industry across the Americas, EMEA and APAC regions. They provide educational and critical business insights in the form of research reports, articles, news, videos, podcasts, and more. The team ensures high-quality content that helps all readers make talent decisions with confidence.

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Decoding RPO costs: Your guide to understanding financial considerations

Decoding RPO costs: Your guide to understanding financial considerations

Content Team

Recruitment Process Outsourcing (RPO) offers an innovative approach to talent acquisition, but understanding the intricacies of its costs and financial projections can be complex. In this blog, we’ll answer some of the most frequently asked questions about RPO costs and financial considerations. 

When is an RPO solution a cost-effective option?

RPO can be a cost-effective option in several scenarios such as businesses who pay high and frequent agency fees, teams with fluctuating recruitment volumes or when your internal recruitment teams lack the subject matter expertise to operate strategically in specific recruitment areas such as recruitment technology, employer brand, candidate and hiring manager experience or specific recruitment projects – to name a few. With a quality RPO partner, you will gain access to a wealth of expert knowledge, so cost-efficiencies and value can be gained broadly.  

How do RPO pricing models work?

RPO pricing models come in three basic cost models:  

  • Management fee: Under this model, an annual management fee is charged, in 12 equal monthly instalments. The fee is linked to the agreed size and cost of the team dedicated to your business, as well as the annual number of placements. 
  • Variable placement fee: Unlike the annual management fee, variable placement fees are charged only when a successful placement is made. These fees can be structured as a flat fee or a percentage of the candidate’s salary, offering flexibility to align with the role’s level and/or source of hire. In some regions, this often looks like an open/close fee where 50% of the fee is due at the opening of the requisition, and the other 50% when the offer is accepted.
  • Hybrid fee: The Hybrid model combines elements of the two models mentioned above. RPO service fees are a mix of a fixed management fee and a variable placement fee. This hybrid approach offers a balanced and adaptable way to meet your organization’s unique needs. 

Who is responsible for managing financial and performance metrics in an RPO contract?

Maintaining leadership oversight of an RPO partnership is important to ensure you are making the most of your solution. We always recommend allocating the necessary time and resources for managing the relationship with your RPO team. Regular insights and reporting from your RPO partner will help you understand how your investment contributes to your recruitment process, identify areas for improvement, and forecast future needs. 

In the world of Recruitment Process Outsourcing (RPO), there’s no one-size-fits-all solution. Every organization is unique, and the benefits of an RPO partnership can vary depending on your specific needs and goals. If you’re eager to explore how an RPO solution could work for your organization or if you have any questions about how RPO can transform your talent acquisition process, don’t hesitate to get in touch with our team of experts. 

Hudson RPO

Content Team

The Hudson RPO Content Team is made up of experts within the Talent Acquisition industry across the Americas, EMEA and APAC regions. They provide educational and critical business insights in the form of research reports, articles, news, videos, podcasts, and more. The team ensures high-quality content that helps all readers make talent decisions with confidence.

Related articles

Rachel Marshalsea Joins Hudson RPO as Director, Client Solutions, EMEA

Tampa, Fla., May 1, 2024 – Hudson RPO (“Hudson”), a leading global total talent solutions company owned by Hudson Global, Inc. (NASDAQ: HSON), today announced that Rachel Marshalsea has joined the firm as Director of Client Solutions, EMEA. In this role, Marshalsea is focused on expanding Hudson’s client base in the region and enhancing the services and offerings the Hudson teams bring to clients.

Most recently she was a Partner for a London-based executive search firm, where her role included expanding their Executive RPO offering and strengthening their overall sales capability. Prior to that, she led the Embedded Talent division for a European Tech Search firm, which supported startups and scaleups with project-based hiring across Sales, Product, and Engineering.

“Rachel brings a balanced blend of commercial, strategy and operational delivery,” said Hudson RPO CEO, Jake Zabkowicz. “This background, combined with her extensive experience in talent acquisition across RPO, MSP, and project-based hiring, makes her uniquely qualified to lead our growth and expansion efforts in EMEA, augmenting the results we are already providing for clients in the region.”

Marshalsea previously lived in New York, where she was Managing Director for a U.S.-based RPO & MSP firm. She managed a portfolio of banking and financial services clients, successfully broadening delivery across the U.S. and into global regions including EMEA and APAC. During her 8-year tenure, she concurrently held a senior leadership role at the firm, transitioning the company from startup to scaleup. She currently resides in London.

About Hudson RPO

Hudson RPO is a leading global provider of flexible and scalable recruitment solutions. We service all levels of client organizations, from entry-level to the C-suite, focusing on mid-market and enterprise-level organizations worldwide. Taking a consultative and collaborative approach, we partner with talent acquisition, HR, and procurement leaders to build diverse, high-impact teams and drive business success. Learn more at hudsonrpo.com.

Media Contact

Tracy Kurschner
Global Communications Manager, Hudson RPO
[email protected]
612.309.3957

The China talent outlook for 2024

The China talent outlook for 2024

Content Team

With Talent Expert, Mia

We recently asked Mia Lin, Client Solutions Manager, our China-based talent expert, to share her views on the talent outlook in China for 2024.  

The China talent market is facing the juxtaposition of both a pressing demand for skilled technical workers, as well as an oversupply of graduates and white-collar professionals. Nevertheless, experts maintain an optimistic outlook on employment and incomes in 2024 while company profits recover. We asked our talent expert Mia Lin, what it means for employers in 2024.  

Today's employers are not just seeking to fill positions; they're committed to actively building a workforce that possesses the skills necessary for the future. This shift underscores a deliberate effort to invest in and nurture a dynamic pool of talent that helps organizations thrive in a changing world.”

The top skill sets in demand

China is still facing an oversupply of both university graduates and white-collar workers. According to Mia, skill shortages in new energy, intelligent manufacturing, and the semiconductor industry will particularly stand out when looking at increased needs for talent.

  • Electric vehicles

    China passed Japan as the world’s largest automotive exporter in the first quarter of 2023, thanks to its growing dominance in electric vehicles. Battery-powered vehicles will account for 30 per cent of China’s total car exports this year. Car design and manufacturing-related roles are in particularly high demand.

  • Intelligent manufacturing

    The Chinese government has set out to become the world’s largest intelligent manufacturing application market. Shortages of talent with the right digital skill sets in intelligent manufacturing are forecast to grow to 5.5 million by 2025

  • Semiconductors

    Last year, China ramped up efforts to develop home-grown semiconductor talent. Despite an increase in university enrolments in industry-funded courses, and an influx of talent recruited overseas, China is battling a shortage of an estimated 200,000 industry workers.  

Attracting talent

In a market where employers are competing for talent, employers are turning to offers such as flexibility, job stability, and increased salary packages.  

“Today’s top talent is discerning in their career choices, placing heightened importance on factors such as work stability, a genuine care for employees, and flexible working arrangements in both time and location. In a dynamic job market, attracting talent requires a comprehensive approach that goes beyond traditional compensation structures. It involves a holistic package that aligns with their desire for stability, a supportive workplace culture, and flexible work models.” 

Trends to watch

In addition to employers reviewing their offerings to attract more talent, Mia recognizes some additional trends across the China talent market for 2024:   

  • Digitalization and technology talent demand

    Accelerated digital transformation across sectors is driving demand for professionals in the highly competitive areas of artificial intelligence (AI), big data, data security and software/hardware.  

  • The flexible workforce

    As the global economy remains unpredictable, many organizations are looking to cut costs. Flexible work models with contractors (also known as a contingent workforce model) will be mutually beneficial for organizations and early- to mid-career talent looking to build their skills while leveraging more flexible ways of working. This trend was looked at closely by our Talent Expert Lucy in our UK talent market outlook.

  • Soft skills

    Amidst skill shortages, more organizations will turn to a skills-based approach to hiring and development pathways for talent already in their organization. As such, soft skills become more important, particularly resilience, a learning mindset, and the ability to multi-task are highly sought after. 

The talent market in China 2024, will see a skills-driven talent market with a large focus on employee benefits and technological advancement. As we’ve seen in previous years, the dynamic talent market can turn quickly, and adaptability and the backing of a strategic recruitment partner are key to staying ahead of the competition for talent.

Mia Lin, is highly experienced in the recruitment industry and has a deep understanding of organizational needs and the benefits an RPO can bring. Mia works with clients across the China region to transform their talent functions and shape the future of their businesses to achieve exceptional outcomes.  Do you want to talk about your hiring plans for 2024 in more detail? Get in touch with our experts here. 

Hudson RPO

Content Team

The Hudson RPO Content Team is made up of experts within the Talent Acquisition industry across the Americas, EMEA and APAC regions. They provide educational and critical business insights in the form of research reports, articles, news, videos, podcasts, and more. The team ensures high-quality content that helps all readers make talent decisions with confidence.

Related articles

Hudson RPO Acquires UAE-Based Striver, a Leading Executive Search Firm

Addition Solidifies Hudson RPO’s Position in the Middle East

Old Greenwich, Conn., April15, 2024 – Hudson RPO, a global total talent solutions company owned by Hudson Global, Inc. (NASDAQ: HSON), announced today it is expanding its presence in the Middle East with the acquisition of Striver, a Dubai-based executive search organization. This announcement follows Hudson RPO’s March 2024 acquisition of Dubai-based Executive Solutions, a firm focused on Recruitment Process Outsourcing (RPO).

With the new acquisition of Striver in the United Arab Emirates (UAE), Hudson RPO is strongly equipped to partner with new and existing clients for their senior talent acquisition needs in the rapidly growing Middle East region.

The firm’s Middle East executive search efforts will be led by Striver’s founder and current CEO, Toby Simpson, who will take on the role of Managing Director, Executive Search at Hudson RPO. Simpson has extensive experience in executive and non-executive searches in investment banking, asset management and private equity; largely for portfolio companies across a wide range of sectors. He has worked throughout the GCC (Gulf Cooperation Council), partnering with boards across investment, private sector and government ventures.

Trained in London, Simpson has also worked in-house for a German private equity business and Saudi government entities covering mandates across EMEA.

“The dynamic nature of the business environment in the Middle East calls for true partnership with clients, offering more intelligent solutions that comprise excellence, value, and a more supportive framework of capabilities that help ambitious businesses attract and retain the best leadership on the global market,” said Simpson. “I believe that our team, with decades of appreciation of the culture and dynamics of this market, combined with Hudson RPO’s global support and research platform, will allow us to make a big difference for our clients in the region.”

The acquisition of Striver further strengthens Hudson RPO’s executive search function on a global scale. The firm recently announced the appointment of several executive search professionals in North America. This is in addition to significantly increasing its executive search function in the APAC region with the acquisition of Hudson Singapore in late 2023.

“We are pleased to continue to expand and enhance our offering in the executive search space. This furthers our ability to become and remain a core strategic partner for our clients as we assist them in putting the right people in place at all levels of their organizations to develop and execute a winning business strategy,” said Hudson RPO Global Chief Executive Jake Zabkowicz.

About Hudson RPO

Hudson RPO is a leading global provider of flexible and scalable total talent solutions.  At Hudson RPO, people, process, and technology come together to ignite transformative change at mid-market and enterprise-level organizations worldwide. Taking a consultative and collaborative approach, we partner with talent acquisition, HR, and procurement leaders around the globe to build diverse, high-impact teams and drive business success. Learn more at hudsonrpo.com.


Contacts

Hudson RPO
Tracy Kurschner
612 309-3957 / [email protected]

Hudson Global, Inc. Investor Relations
The Equity Group
Lena Cati
212 836-9611 / [email protected]

Katie Murphy
212 836-9612 / [email protected]

Professionals Optimistic About Hiring Outlook for Remainder of 2024

Old Greenwich, Conn., April 10, 2024 – A new Hudson RPO survey shows that professionals have a positive outlook concerning hiring trends for the remainder of 2024.

The survey found that more than three-quarters (86%) of respondents plan on increasing their workforce by the end of the year, and 68% believe it will be easier to find qualified candidates than it was in 2023. 

“While none of us has a crystal ball to positively predict the future, economic indicators show slow and steady growth in the U.S., which helps increase optimism among employers for expanding their business and their talent pools,” said Hudson RPO CEO Jake Zabkowicz.

When asked what would cause a candidate to choose one job over another, more than half (54%) said more money, followed by a better culture (41%). Nearly all respondents (86%) agreed they have clear messaging on why candidates should choose their organization over another, with 36% agreeing to a great extent that they have a strong employer brand. 

All the respondents (100%) agreed that diversity is important, with 36% saying a diverse candidate pool is mandated for each engagement. 

The top reason respondents say they work with a Recruitment Process Outsourcing (RPO) provider is they find higher-quality candidates than they could find on their own (36%), followed by allowing them to contract and expand their talent acquisition efforts as business needs change (32%).

“We know that each client organization has a unique set of requirements when searching for the right candidates. That’s why we do a complete analysis of business needs before we begin sourcing and presenting candidates,” said Zabkowicz.

Respondents are split when asked how the internal HR function is viewed by their organization. Just over half (55%) said HR is considered a core strategic partner to the C-suite, and 45% said HR fulfills the talent mandates set forth by the business units but is not a strategy partner.

“Leaders who understand that talent is their greatest asset will consider HR professionals as core partners who will help set not only the talent strategy but help fulfill business objectives,” said Zabkowicz. 

The majority of respondents (95%) agree that beyond hiring externally, looking within the organization for qualified candidates is critical, with 22% agreeing to a great extent that they have a robust internal mobility program. 

“Talent management should be looked at from a holistic perspective, analyzing business objectives, what talent is needed to achieve those objectives, determining if there are the right people in-house and where an external search is needed,” said Zabkowicz. 

About the survey – The Hudson RPO survey of 276 professionals took place in March 2024.

Survey results

Do you plan on increasing or decreasing your workforce by the end of the year?

  • Increasing: 86%
  • Decreasing: 14%

How optimistic are you about finding quality hires for the rest of 2024?

  • Very optimistic: 23%
  • Somewhat optimistic: 59%
  • Somewhat pessimistic: 14%
  • Very pessimistic: 4%

Are you finding it easier to find quality talent now versus last year?

  • It was easier in 2023: 32%
  • It is easier now: 68%

What is the top reason to work with a recruitment process outsourcing (RPO) partner?

  • They find higher-quality candidates than we could on our own: 36%
  • It allows us to expand and contract our talent acquisition efforts as needed: 32%
  • It avoids the high cost of large internal TA teams: 18%
  • It allows us to focus on an enhanced candidate and hiring manager experience: 14%

Are you hiring more interim (contingent) talent now than you did in 2023?

  • We are hiring more contingent talent now: 36%
  • We hired more contingent talent in 2023: 64%

What is the top reason a candidate would take one job over another?

  • More money: 54%
  • Better culture: 41%
  • More of a challenge: 5%

Do you have clear messaging on why candidates should choose your company over a competitor?

  • Yes to a great extent: 36%
  • Yes to some extent: 50%
  • No: 14%

What best describes the way the HR function is viewed in your organization?

  • Core strategic business partner to the C-suite: 55%
  • Fulfills the talent mandates set forth by the business units, not a strategy partner: 45%

When volume hiring, how important is a diverse candidate pool?

  • Extremely important, we mandate a diverse pool during each engagement: 36%
  • Important, but we don’t require diversity percentage mandates: 64%
  • Not important: 0%

To what extent would you agree that your organization has a robust internal mobility program?

  • To a great extent: 22%
  • To some extent: 73%
  • We don’t have an internal mobility program: 5%

About Hudson RPO

Hudson RPO is a leading global provider of flexible and scalable recruitment solutions. We service all levels of client organizations, from entry-level to the C-suite, focusing on mid-market and enterprise-level organizations worldwide. Taking a consultative and collaborative approach, we partner with talent acquisition, HR, and procurement leaders to build diverse, high-impact teams and drive business success. Learn more at hudsonrpo.com.

Contacts

Hudson RPO
Tracy Kurschner
612 309-3957 / [email protected]

 

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